About the Role

The Administrative Officer (AO) supports the administrative and financial tasks undertaken at Asia Centre and assists in office management. Key duties include general administrative tasks, office maintenance, banking & finance lifecycle management, financial reports preparation with accountants and experts, full-cycle staff and intern recruitment, office and asset management and supporting Centre activities including event management and staff travel arrangements.

Key Responsibilities

  • Undertake general administrative tasks, schedule appointments, maintain the online and offline filing system & databases, coordinate mail and courier services, obtain quotes from vendors, etc.
  • Coordinate a full financial lifecycle management from accounting to audit and tax filing by liaising with the subject matter experts for the timely preparation of management accounts, audited report and tax return and financial reports.
  • Responsible for banking matters: payments, collections and account reconciliations and prepare quotations, invoices, receipts and vouchers.
  • Monitor and purchase office supplies, liaise with suppliers for design and printing, coordinate the maintenance of the offices, equipment and furniture, and liaise with hotels and catering companies.
  • Responsible for a full cycle of staff and intern recruitment from preparing job descriptions, advertising, setting up interviews, contracts and communicating outcomes.
  • Support the event management of the Centre’s activities, invite participants, and organise event equipment and logistics.
  • Communicate via phone, email, internet, social media and messaging apps with partners, participants and media.
  • Assist in the Centre’s staff travel arrangements such as flight and hotel bookings, visa and work permit applications.

Minimum Qualifications

  • Malaysian National, minimum age, 25 years old.
  • Be based in Johor Bahru or Nusajaya, with personal transport and accommodation.
  • Bachelor’s degree in Business Administration, Finance, Accounting, Management or a related field.
  • Minimum 2-3 years of continuous experience in an administrative, financial, or office management role.
  • Excellent oral, written and public presentation skills in English.
  • Advance organisational and management skills and the ability to critically solve problems.
  • Strong technical skills, including expertise with social media platforms, Google Workplace, MS Office tools, accounting templates, familiarity with CANVA, WordPress and other relevant software.
  • Ability to work independently with minimal supervision.
  • Self-motivated and able to work under pressure and manage competing deadlines.
  • Coordinate with the accountant, auditor and tax advisers for the timely preparation of financial reports and prepare quotes, invoices and receipts.
  • Monitor and purchase office supplies, liaise with suppliers for design and printing, coordinate the maintenance of the offices, equipment and furniture, and liaise with hotels and catering companies.
  • Responsible for a full cycle of staff and intern recruitment from preparing job descriptions, advertising, setting up interviews, contracts and communicating outcomes.
  • Support the event management of the Centre’s activities, invite participants, and organise event equipment and logistics.
  • Communicate via phone, email, internet, social media and messaging apps with partners, participants and media.
  • Assist in the Centre’s staff travel arrangements such as flight and hotel bookings, visa and work permit applications.

Workplace

Asia Centre Media Hub Sdn. Bhd.  20, Block F2, Pusat Perdagangan, ION Medini 2, Bandar, Medini Iskandar, Iskandar Puteri, Johor 79250, Malaysia

Working Hours

Monday to Friday, 8:30 AM – 5:30 PM, and alternate Saturdays, 8:30 AM – 12:30 PM

How to apply?

Interested candidates are invited to apply at Google Form. Only shortlisted candidates will be contacted.

Enquiries

Submit your enquiries to finance@asiacentre.my